Protection of Vulnerable Groups (PVG)

All people undertaking regulated work with a protected group, children or adults, are required to become a member of the PVG scheme.

It is the responsibility of each Club/Group/Association to ensure that everyone who works (paid or voluntary) with protected groups are suitable to do so and should follow the Scottish Cycling Safe Recruitment Policy.

You can find out more about the PVG Scheme here.

Changes to the PVG with Scottish Cycling – May 2024

Disclosure Scotland, who oversee the PVG process, have requested Sports Governing Bodies further develop some of the procedures currently used in the application of PVG. Due to this we have made several changes to the PVG process for Scottish Cycling.

PVG Application Process

The new process is as follows:

• Club completes recruitment process for a regulated role (ie application, interview (formal or informal), References) and decides to employ an individual.
• WPO sends applicant link to the PVG application form.
• Applicant completes online form and clicks ‘Submit’ in the form.
• WPO completes ID verification form (link can be found below, this doesn't get sent out), after verifying applicants ID, and clicks ‘Submit’ in the form.
• We receive both forms, confirm details and submit application to Disclosure Scotland (DS).
• Applicant receives PVG cert up to 2 weeks before we are notified (usually just a few days). This allows applicant time to check details and update DS if anything is incorrect.
• We receive the PVG and make a suitability decision for their employment with club (we may involve the club in this step depending on the information received).
• Club employs or is not allowed to employ individual.

Transferring to the New Process

To transfer to the new process Clubs/Groups/Associations will need to complete the following steps:

• Sign and return the PVG Processing Contract
• Sign and return the ID Checker Agreement
• Adopt necessary policies referenced in PVG Processing Contract (templates are below)

Additional Guidance for Transgender Disclosure Applicants

If you're transgender you can apply for a disclosure using a special process. This means you do not have to tell the person or organisation asking you for a disclosure what your previous gender was. You only have to tell Disclosure Scotland. You can find out further information on how to apply here.

Frequently Asked Questions

For a list of Frequently Asked Questions please click here

PVG Resources

Policy and Procedure

PVG and Suitability Decision Maker Policy and Procedure

PVG Referrals Policy

Secure Data Handling Policy

Safe Recruitment Process

Recruiting People with Convictions Policy

Disclosure Scotland Code of Practice

Club/Group/Organisation Contracts and Agreements

PVG Processing Contract

ID Checker Agreement

Application Forms

PVG Application Form

ID Checker Verification Form

Other Forms

Club/Group/Association Reference Form – we do not require copies of completed references, this template is to help with adhering to the Safe Recruitment Procedure.

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